Ownership Packet

Ownership Packet

Ownership Packet Instructions

Change of Ownership

If you sell property that is currently under a Section 8 Housing Assistance Payment Contract with the Berkeley Housing Authority, the following steps are required before BHA will release HAP payments to the new owner.

Previous Owner (Seller of Property)

• Notify the Housing Authority (Attn: Housing Specialist) when an offer has been accepted from a prospective purchaser and escrow has been opened
• Provide BHA with:
  • Prospective new owner’s name
  • Prospective new owner’s address
  • Prospective new owner’s telephone number
  • Name of Title Company
  • Date escrow is scheduled to close

New Owner (Purchaser of Property)

Please follow instructions under “New Ownership Packet” below.

Change of Address

If you are a current HAP Payee (Owner of a property leasing to a family participating in the Section 8 program), and have a change of address, please fill out the Ownership Declaration Form.

Procedure

After the necessary forms have been submitted to BHA, the accounting records will be changed to reflect the new ownership. During the change of ownership, a hold is placed on HAP payments. In other words, monthly HAP payments will not be released until BHA receives the proper documentation listed above, and the change of ownership process is complete. With the help of both the seller and the buyer, every effort will be made to process the change quickly and efficiently.

If you have any questions, contact Accounting Department, at (510) 981-5474 or bhafinance@berkeleyca.gov.

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New Ownership Packet

Instructions: New owners must submit the following forms in order for the packet to be completed. Please note below what forms are applicable to you and what materials will need to be provided for the required Ownership Declaration Form.

• Ownership Declaration Form (required, please fill out before completing the packet)
  • W-9 Form
  • Copy of your Driver’s License
  • Copy of your Social Security Card (if an individual private owner)
  • Recorded Deed of Trust
• Assumption of Housing Assistance Payments (HAP) Contract (required only for purchased Section 8 units)
• Joint Ownership Payment Authorization Form (if applicable) *Note: This form is required for rental property owned by multiple persons/entities. It is only available as PDF due to its notary requirements. It must be mailed, faxed, or dropped of in-person to Berkeley Housing Authority.

After filling out the required Ownership Declaration Form and the HAP contract (if applicable), you will receive an email with a copy of the completed form(s) for your records.

 

Berkeley Housing Authority
1947 Center Street Fifth Floor, Berkeley, CA 94704
Telephone: (510) 981-5470   Fax: (510) 981-5480